Fill your open trips in minutes, not hours
The fastest way to get your crew on a trip. Whether they're on your payroll or on your bench — CrewBench notifies the right people instantly, tracks who's available, and gets your trip confirmed in one place.
Trusted by operators worldwide
What is CrewBench?
CrewBench is crew scheduling software for charter aviation operators running Part 135 and Part 91 flights. When a trip needs crew, it notifies every qualified pilot on your roster or freelance bench by SMS and email at once. Pilots reply in the CrewBench app or with one tap from a text, and you confirm crew from a live dashboard, filling open trips in minutes instead of hours of phone calls.
Built for every type of operation
A complete crew ops platform
From posting a trip to confirming crew — everything in one place.
Nearby Available Crew
3 available
| Pilot | ✈ | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Sarah Mitchell CPT | 8 | ON | ON | OFF | ON | ON | ON | TVL | TVL | ON | OFF | SBY | SBY | SBY | ||
| Elena Vasquez CPT | 6 | SBY | SBY | SBY | OFF | OFF | ON | ON | ON | TVL | TVL | OFF | ON | ON | ON | |
| James Okonkwo FO | 5 | ON | SBY | SBY | OFF | ON | ON | ON | SL | SL | SL | OFF | ON | ON | SBY | |
| Marcus Bell FA | 4 | ON | ON | ON | SBY | SBY | OFF | ON | ON | TVL | TVL | ON | ||||
| Available Crews | 2 | 2 | 1 | 1 | 2 | 1 | 1 | 2 | 1 | 1 | 2 | 2 | 1 | 1 | 2 | |
| Free Crew | 0 | 0 | 1 | 1 | 0 | 1 | 1 | 0 | 1 | 1 | 0 | 0 | 1 | 1 | 0 |
Analytics
Last 90 days
Pilot performance
Last 90 days · all aircraft
| Pilot | Role | Availability | Trips | Avg response |
|---|---|---|---|---|
| Sarah Mitchell | Captain |
96%
|
24 | |
| Elena Vasquez | Captain |
82%
|
31 | |
| James Okonkwo | First Officer |
65%
|
19 | |
| Priya Nair | Flight Attendant |
69%
|
16 | |
| Tom Harrington | First Officer |
43%
|
12 |
Waiting 30 minutes per crew member. Next crew member will be notified automatically if no response.
Responses
|
CrewBench Shield
Crew Coordination Audit Certificate
|
CB-2025-00042
Generated 15 May 2025 09:12:00 UTC
|
|
Operator
Atlas Aviation Ops
|
Operator ID
OP-0042
|
Document type
Crew Coordination Audit
|
|
Flight reference
#42
|
Aircraft
CS-DKG (Challenger 604)
|
Status
CONFIRMED
|
|
Origin
AMS
|
Destination
DXB
|
Scheduled departure
15 May 2025 06:00 UTC
|
|
Trip created
15 May 07:14:01 UTC
|
Crew confirmed
15 May 09:12:00 UTC
|
Confirmation time
118 min 01 sec
|
|
Role
PIC
|
Crew member
Sarah Mitchell
|
ACCEPTED
|
|
Certification
ATPL, Challenger 604
|
Medical
Class 1 · Valid to 01 Dec 2026
|
Duty time (this trip)
On file
|
|
Notified at
07:16:04
|
Notification read
—
|
Responded at
07:23:18
|
Response time
7 min 14 sec
|
|
Role
SIC
|
Crew member
Elena Vasquez
|
ACCEPTED
|
|
Certification
ATPL, Challenger 604
|
Medical
Class 1 · Valid to 01 Aug 2027
|
Duty time (this trip)
On file
|
|
Notified at
07:16:04
|
Notification read
—
|
Responded at
07:31:55
|
Response time
15 min 51 sec
|
|
ALL CHECKS PASSED
|
No blocking compliance issues. All assigned crew current on type rating and medical.
|
|
Sarah Mitchell
Captain · #1
|
07:16:04 | 07:23:18 | 7 min 14 sec | ACCEPTED |
|
Elena Vasquez
First Officer · #2
|
07:16:04 | 07:31:55 | 15 min 51 sec | ACCEPTED |
|
James Okonkwo
Captain · #3
|
07:16:04 | — | — | DECLINED |
| 07:14:01 | TRIP_CREATED | Trip created — AMS→DXB · CS-DKG (Challenger 604) · Captain + FO needed |
| 07:16:04 | CREW_NOTIFIED | SMS sent to 8 bench pilots via seniority queue |
| 07:23:18 | CREW_ACCEPTED | Sarah Mitchell accepted — 7 min 14 sec response time |
| 07:31:55 | CREW_ACCEPTED | Elena Vasquez accepted — 15 min 51 sec response time |
| 09:12:00 | TRIP_CONFIRMED | Trip confirmed. Crew assignment locked. |
| 09:12:02 | CERT_GENERATED | Certificate CB-2025-00042 generated and hashed |
|
Certificate ID
CB-2025-00042
|
Trip ID
#42
|
|
Document hash (SHA-256)
a3f2c810e9d44b1f7c30d85e2b6f91ca3d49be02
|
Audit chain
Verified — 6 events, unbroken hash chain
|
How it works
Integrations
Plays well with your stack
Leon flights, Paylocity crew records, live flight data, weather and pilot calendars, all synced into CrewBench automatically.
Why operators use CrewBench
Simple pricing
Per active crew member, per month. No hidden fees.
- 1 aircraft
- 3 trip requests/month
- Unlimited bench pilots
- SMS + email notifications
- Live response dashboard
- Everything in Free
- Unlimited trip requests
- Trip history & audit log
- CSV export
- Fleet & trips analytics
- Everything in Pro
- Seniority-based notifications
- Crew response analytics
- Post-trip feedback system
- Priority support
- Multiple operator accounts
- Scheduling & Planning
Your crew ops, in your pocket
The CrewBench app keeps you connected to every trip — whether you're coordinating from the ops desk or standing on the ramp.
- Instant push notifications — know the moment a trip needs crew, before a single call is made
- Your trips, at a glance — see every trip you've been offered, your responses, and upcoming assignments in one place
- Reply and initiate requests — mark yourself available or kick off a crew request in seconds
Common questions
What is CrewBench?+
CrewBench is crew coordination software for charter operators. It lets operations teams build a private pool of trusted rostered and freelance pilots, notify them about open trips, and confirm assignments in one place. Pilots respond in the CrewBench app for iOS and Android, or with a single tap from an SMS or email link.
Do pilots need the CrewBench app?+
We recommend it. The free CrewBench app for iOS and Android gives pilots push notifications for new trips and their schedule and availability in one place. It's optional: pilots without the app still get every trip by SMS and email and reply with one tap, no login needed. Pilots never pay.
What counts as an active crew member for billing?+
An active crew member is any pilot on your account who was notified about or assigned to a trip in the current billing month. Pilots stored in your roster but not contacted that month do not count toward your bill.
Can CrewBench work alongside my existing flight operations system?+
Yes. CrewBench focuses on crew coordination — building your bench, sending notifications, and confirming assignments. It is designed to work alongside platforms like Leon, FL3XX, or Schedaero that handle scheduling, dispatch, and compliance. You can manage crew independently without replacing your existing ops system.
What is the difference between CrewBench and a full flight ops platform?+
Full flight ops platforms cover scheduling, dispatch, maintenance, and compliance across the entire operation. CrewBench focuses specifically on crew coordination: managing a private pool of trusted pilots, reaching them quickly by SMS and email, and confirming assignments with an audit trail. Many operators use CrewBench alongside an existing ops platform.
Get in touch
Have a question about CrewBench? Want a demo? We'll get back to you within a few hours.