Built by a pilot, for operators
Charter Pilot Scheduling Software Built for Speed
Post a trip in 30 seconds. Notify your entire bench instantly by SMS and email. Confirm crew before you finish your first coffee.
< 5 min
Average crew confirmation
89%
Average trip fill rate
App + SMS
iOS & Android app available
The problem
Manual scheduling is costing you hours — and trips
Every minute you spend calling pilots is a minute the slot could disappear.
Still calling pilots one by one?
Working through a contact list while a trip sits unfilled is a 2005 problem. Your competitors are getting responses in minutes.
No visibility until you call
You have no idea who's free until you interrupt their day. Half the calls are wasted. The other half take too long.
No audit trail, no proof
When an owner asks who was offered a trip and in what order, you're relying on memory. That's a compliance risk you don't need.
The solution
Everything you need to staff a trip in minutes
CrewBench handles the entire crew notification and confirmation workflow — from posting a trip to locking in crew.
Instant SMS + email notifications
Your full bench gets notified the moment you post a trip. SMS for speed, email for detail — both in one click.
Live response dashboard
Watch responses come in as they happen. See who said available, who said unavailable, and who hasn't replied — in real time.
Smart role and type-rating filtering
Only pilots rated on the required aircraft and the right role get notified. No irrelevant calls, no wasted effort.
Seniority auto-notifications
Need to go in order? Set a seniority queue and CrewBench works down your list automatically — no manual follow-up required.
CrewBench customer
Real operator stories
"I keep a bench of 14 trusted freelancers. Before CrewBench I'd spend two hours calling down a list every time I had a last-minute gap. Now I hit notify and responses come in while I'm still at my desk."Tom R. Charter Director · Malta
FAQ
Common questions about charter pilot scheduling software
What is charter pilot scheduling software? +
Charter pilot scheduling software helps aviation operators post open trips, notify their bench of available pilots, track responses in real time, and confirm crew — all in one place. CrewBench replaces phone lists, spreadsheets, and email chains with a single dashboard built specifically for charter operations.
How is CrewBench different from a spreadsheet or WhatsApp group? +
Spreadsheets and WhatsApp require manual effort at every step — you message individually, track replies manually, and have no audit trail. CrewBench automates notifications via SMS and email, tracks every response with timestamps, and generates a complete audit record per trip. It also filters by role and type rating so the right pilots get notified automatically.
Do my pilots need to download an app? +
Pilots can respond via the CrewBench mobile app (iOS & Android — highly recommended for the best experience) or via a one-tap magic link sent by SMS or email. The app gives pilots a clean dashboard of all their trips and responses, while the SMS link lets anyone reply with a single tap — no account needed. Either way, their response reaches your dashboard in real time.
Does CrewBench work for both employed and freelance pilots? +
Yes. You can manage your full bench — employed crew, rostered pilots, and freelancers — in the same system. CrewBench works for any mix of crew types and any size of operation, from a single aircraft to a multi-base fleet.